Current Vacancy: Bookkeeper

Summarised Description

  • Job Title: Bookkeeper
  • Start Date: ASAP
  • Salary: Competitive 
  • Experience: At least two years working in a retail environment or in a business that deals with stock
  • Location: On-site in Stellenbosch, Western Cape
  • Hours: 8:30am to 5pm
  • This is a full-time, in-house position – no freelancers please
  • Preferably have own transport
  • Must know the Xero Accounting package (this is essential)

Extended Job Description 

Please read in full before applying

A bit about us:

  • We are a small but growing ecommerce store processing around 1200-1500 orders per month.
  • We are currently a team of six staff members (ranging in age from 22 to 36)
  • We warehouse, pick and pack all orders onsite, and source stock from local distributors
    The ideal candidate:
    • Will have worked in a company with stock before (e.g. retail store)
    • Will know the Xero Accounting package (essential)
    • Should feel comfortable working in quite a fast-paced and technology-driven environment
    • Will report to the co-founders but work on their own most of the time to a set list of tasks/goals per day. We are not looking to micro-manage them.

    Duties Include:

    All aspects of the bookkeeping for the business. This includes but is not limited to:
    • Daily capturing of previous day's customer invoices
    • Daily capturing (as needed) of supplier invoices once SKUs have been created
    • Maintaining transaction data for the various clearing accounts and ensuring those are uploaded to Xero regularly
    • Fully reconciling the accounts on at least a weekly basis
    • Accounting for returns, refunds and credit notes
    • Accounting for and journaling stock of packing boxes and packing material on a weekly basis
    • Completing each month end and the year end in a timely manner
    • Preparing VAT returns (our accountant does the actual return and interacts with SARS)
    • Any other activity that will ensure the company's books are accurate, compliant and up to date.
    • On rare occasions you may also be asked to assist in other parts of the business, such as when a stock take is taking place or when we are experiencing a surge in orders.
    Other important information to note:
    • All work will take place on-site at our offices on Rustenberg Wine Estate in Stellenbosch (we feel this is best to shorten the communication time and for general oversight of the work done.)
    • Knowledge of Xero Accounting is essential
    • Having worked in a retail environment or with stock will be advantageous 
    • We are looking to implement the Profit First system of cashflow management in 2022. Knowledge of this system will be beneficial to your application but it is not essential.
    Other notes: 
    • We are not looking for a CA(SA) and will not undertake to pay the CA annual fee should the candidate hold this qualification.
    • We are NOT looking for a freelancer: this is a full-time, in-house position. 

    How to apply 

    Send your CV with references to 
    Closing date: 18 October 2021
    The following information is essential for us to consider your application: 
    • Full CV with previous work experience
    • Contactable references 
    • Salary expectation 
    • Starting date availability